Board Meeting Minutes

Board Meeting Minutes – 2010 12

Administrator : January 25, 2011 1:47 pm : Board Minutes

Elkhart Public Library

BOARD OF TRUSTEES’ MEETING

Wednesday, December 15, 2010

6:30 p.m. Executive Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

MINUTES

EXECUTIVE SESSION

An executive session of the Board of Trustees of the Elkhart Public Library was held on December 15,

2010, in meeting room #406 and called to order at 6:30 p.m. by Janice E. Dean, President. Members of

the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson , Mary E.

Davis, and J. Scott Troeger. Brian Byrn and Renee’ Cocanower were unable to attend. Krystal Anderson

was appointed Acting Secretary. Also present were Deborah Stewart, Director; and Sandra Bevins,

Business/HR Manager. The purpose of the meeting was to discuss the job performance evaluations of

individual employees as allowed under IC 5-14-1.5-6.1(b). No other subject matter was discussed. The

Executive Session was adjourned at 6:40 p.m.

WORK SESSION

The Board met in a work session prior to the scheduled Board of Trustees Meeting on November 15,

2010, to discuss goal setting and planning.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on December 15, 2010, in

meeting room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00

p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson ,

Mary E. Davis, and J. Scott Troeger. Brian Byrn and Renee’ Cocanower were unable to attend. Krystal

Anderson was appointed Acting Secretary. Also present were Deborah Stewart, Director; and Sandra

Bevins, Business/HR Manager. Employees in attendance: Kevin J. Kilmer; Tina Emerick; Enrique

Reyes. No guests were in attendance.

CONSENT AGENDA

Adoption of Consent Agenda

J. Scott Troeger moved

THAT – the Consent Agenda be adopted as presented.

Second: Mary E. Davis Motion: Carried

PRESIDENT’S BUSINESS

Updated Board By-Laws were presented. Additional revisions were discussed.

Mary E. Davis moved

THAT – the Board By-Laws be adopted as amended.

Second: Krystal Anderson Motion: Carried

Janice E. Dean informed the Board of a county library meeting with Indiana State Representatives.

Minutes of the Elkhart Public Library Board of Trustees 12/15/2010 Page 2

DIRECTOR’S REPORT

Informational Items

The Library participated in the Winterfest Parade on December 4, 2010. Elkhart City’s mayor, Dick Moore, visited the Library on November 30, 2010. The Library’s security monitoring company, Digital, has been sold to PerMar. The Library hosted the first northern Indiana YA Roundtable. The county library directors met on December 3, 2010.

UNFINISHED BUSINESS

Main Idea/Leedy Cripe Project

Eric Leedy, Leedy Cripe Architects, is beginning to work on bids so as to obtain cost estimates. Staff will begin working on projects that can be done with a minimum of cost.

Annex HVAC Project

Griffin will begin on the HVAC Project December 16, 2010. Demolition is expected to be during the week of December 27, 2010 with a completion date of January 17, 2011.

Meeting Room Policy

This agenda item was tabled.

Long Range Plan

A Board work session is planned prior to the January Board Meeting to establish a timeline for the Long Range Plan.

Read Away the Fines

The Board was asked to consider extending the Read Away the Fines program indefinitely with periodical reviews.

Krystal Anderson moved

THAT – the Read Away the Fines program be extended indefinitely with periodical reviews.

Second: Barbara G. Anderson Motion: Carried

NEW BUSINESS

2011 Board Meeting Dates

The Board approved the 2011 Board Meeting dates, scheduling work sessions prior to the meetings.

2011 Holiday Closing Dates

The Holiday Schedule for 2011 was considered.

J. Scott Troeger moved

THAT – the Holiday Schedule for 2011 be approved as presented.

Second: Mary E. Davis Motion: Carried

Harassment Policy/Grievance Procedures

The current Harassment Policy and Grievance Procedures were presented to the Board for review. No action was taken.

Questions and Information from Board, Staff, and Guests

Kevin J. Kilmer presented the Management Advisory Council’s position concerning closing the Library early on the Wednesday evening before Thanksgiving. An official request for approval will be presented at a future meeting.

Minutes of the Elkhart Public Library Board of Trustees 12/15/2010 Page 3

ADJOURNMENT

The meeting was adjourned by consensus at 8:05. The next regularly scheduled meeting of the Board of Trustees will be held January 19, 2011, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Krystal Anderson, Acting Secretary

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Board Meeting Minutes – 2010 11

Administrator : December 22, 2010 1:48 pm : Board Minutes

Elkhart Public Library

BOARD OF TRUSTEES’ MEETING

Wednesday, November 22, 2010

6:00 p.m. Executive Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

MINUTES

EXECUTIVE SESSION

An executive session of the Board of Trustees of the Elkhart Public Library was held on November 22,

2010, in meeting room #406 and called to order at 6:00 p.m. by Janice E. Dean, President. Members of the

Board of Trustees present were Janice E. Dean, Krystal Anderson, Brian Byrn, Renee’ Cocanower, and J.

Scott Troeger. Barbara G. Anderson and Mary E. Davis were unable to attend. Also present were

Deborah Stewart, Interim Director; and Sandra Bevins, Business/HR Manager. The purpose of the

meeting was to discuss the job performance evaluations of individual employees as allowed under IC 5-14-

1.5-6.1(b). No other subject matter was discussed. The Executive Session was adjourned at 6:55 p.m.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on November 22, 2010, in

meeting room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00

p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, Renee’ Cocanower, and J. Scott Troeger. Mary E. Davis was unable to attend. Also present

were Deborah Stewart, Interim Director; and Sandra Bevins, Business/HR Manager. No employees or

guests were in attendance.

CONSENT AGENDA

Adoption of Consent Agenda

Renee’ Cocanower moved

THAT – the Consent Agenda be adopted as presented.

Second: J. Scott Troeger Motion: Carried

PRESIDENT’S BUSINESS

Updated Board By-Laws were presented. Additional revisions were requested and no action was taken.

The Board of Trustees expressed their appreciation to Barbara G. Anderson for her participation in the

Friends of the Library.

DIRECTOR’S REPORT

Informational Items

The Library has several upcoming events in the planning stages: WinterFest Parade on December 4, 2010;

One Book, One Michiana in April 2011; National Library Week in April 2011. A second Friends of the

Library book sale netted approximately $1,500.00. The annual staff Christmas party is planned for

December 10, 2010.

Staff In-Service

The annual staff In-Service was held November 11, 2010.

Minutes of the Elkhart Public Library Board of Trustees 11/22/2010 Page 2

UNFINISHED BUSINESS

Main Idea/Leedy Cripe Project

The Director signed a contract for $45,500.00 with Leedy Cripe Architects for professional services for Phase 1 of the renovation project of the Main Library.

Annex HVAC Project

With the delay of equipment delivery, the project start date has been moved to January/February of 2011.

Meeting Room Policy

This agenda item was tabled.

NEW BUSINESS

Long Range Plan

The Long Range Plan process is continuing.

Salary Schedules – 2011

The Board considered the 2011 Salary Schedules that reflect a 2% salary increase and an effective date of January 2, 2011. The Board determined that a 2% increase was appropriate when considering the cap in medical insurance contributions. The Board also considered the Director and Assistant Director positions.

J. Scott Troeger moved

THAT – the 2011 Salary Schedules be approved with a 2% salary increase and an effective date of January 2, 2011.

Second: Renee’ Cocanower Motion: Carried

Brian Byrn moved

THAT – Deborah Stewart’s title be changed from Acting Director to Director and a salary change reflect a 5% increase effective November 22, 2010.

THAT – An internal transfer be considered as the Assistant Director on a part-time basis.

THAT – This resolution will be evaluated in May 2011.

Second: Krystal Anderson Motion: Carried

Social Media Guidelines

The Social Media Public Guidelines was presented to the Board. No revisions were requested.

PERF Resolution

The Board considered a PERF Resolution to authorize Deborah Stewart to act on behalf of the Library in PERF matters.

Renee’ Cocanower moved

THAT – the PERF Resolution to authorize Deborah Stewart to act on behalf of the Library in PERF matters be approved.

Second: Krystal Anderson Motion: Carried

Indiana Bond Bank Resolution – 2011

Sandra Bevins, Business/HR Manager, recommended that the Library participate in the Indiana Bond Bank program for the year 2011. This program allows the Library to fund its budget during the portions of the year before advanced draws of tax money are received.

Barbara G. Anderson moved

THAT – the Elkhart Public Library participate in the 2011 Indiana Bond Bank program.

Second: J. Scott Troeger Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 11/22/2010 Page 3

Resolution to Join Indiana Public Library Internet Consortium

The Board considered a resolution to join the Public Library Internet Consortium. By joining the consortium the Library will participate in E-Rate contracts for Internet and Internet-related services negotiated by the Indiana State Library along with any other available funds.

Renee’ Cocanower moved

THAT – the Resolution to Join Indiana Public Library Internet Consortium be approved.

Second: Barbara G. Anderson Motion: Carried

ADJOURNMENT

The meeting was adjourned by consensus at 8:00. The next regularly scheduled meeting of the Board of Trustees will be held December 15, 2010, 6:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

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Board Meeting Minutes – 2010 10

Administrator : November 25, 2010 1:51 pm : Board Minutes

Elkhart Public Library

BOARD OF TRUSTEES’ MEETING

Wednesday, October 20, 2010

6:00 p.m. Executive Session

6:20 p.m. Work Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

MINUTES

EXECUTIVE SESSION

An executive session of the Board of Trustees of the Elkhart Public Library was held on October 20, 2010,

in meeting room #406 and called to order at 6:00 p.m. by Janice E. Dean, President. Members of the

Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn, and

Mary E. Davis. Renee’ Cocanower and J. Scott Troeger were unable to attend. Also present were Deborah

Stewart, Interim Director; and Sandra Bevins, Business/HR Manager. The purpose of the meeting was to

discuss the job performance evaluations of individual employees as allowed under IC 5-14-1.5-6.1(b). No

other subject matter was discussed. The Executive Session was adjourned at 6:20 p.m.

WORK SESSION

The Board met in a work session prior to the scheduled Board of Trustees Meeting on October 20, 2010, to

discuss goal setting and planning.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on October 20, 2010, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, Mary E. Davis, and J. Scott Troeger. Renee’ Cocanower was unable to attend. Krystal

Anderson was appointed Acting Secretary. Also present were Deborah Stewart, Interim Director; and

Sandra Bevins, Business/HR Manager. Employees in attendance: Rachel Rice. No guests were in

attendance.

CONSENT AGENDA

Adoption of Consent Agenda

Krystal Anderson moved

THAT – the Consent Agenda be adopted as presented.

Second: Barbara G. Anderson Motion: Carried

PRESIDENT’S BUSINESS

Updated Board By-Laws were presented. Additional revisions were requested and no action was taken.

The date for the November Board of Trustees meeting was rescheduled for November 22, 2010. A

resolution was presented that recognized the Board of Trustees’ appreciation for the work of the Friends of

the Library.

J. Scott Troeger moved

THAT – the resolution be adopted as presented.

Second: Krystal Anderson Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 10/20/2010 Page 2

DIRECTOR’S REPORT

Informational Items

A draft edition of a Director and the Assistant Director job description was presented. The Library will not pursue the “Sparks!” grant. The search continues for an Associate Director for the Cleveland Branch Library. A license has been purchased to allow the Library to show movies in-house. Another book sale by the Friends of the Library will be held on November 6, 2010. Indiana Library Federation (ILF) District One Conference will be held next year at the Stardust Event Center.

Mary E. Davis moved

THAT – the Board of Trustees withdraw the resolution passed on September 23, 2009, which established the position to avoid attending educational venues that are held at institutions that also promote gambling attractions and

THAT – the Board of Trustees support and encourage attendance at the ILF District One conference.

Second: Brian Byrn Motion: Carried

Staff In-Service

The annual staff In-Service will be held November 11, 2010. Training sessions include Customer Service, Diversity, Ergonomics, E-Books, Polaris, Basic Computer Repair, and Databases.

UNFINISHED BUSINESS

Main Idea/Leedy Cripe Project

The plan for renovations of the Main Library has been divided into several phases. Funding will be sought to enable the Library to act on the renovation plan.

Annex HVAC Project

A contract has been entered into with Griffen Plumbing and Heating to replace two mechanical units in the Library Annex. Project start date will depend on arrival of the units.

Fraternization Policy

The Fraternization Policy was adopted with the addition of the following statement to the Definition Section: “For the purposes of this policy, employees include volunteers.”

J. Scott Troeger moved

THAT – the Fraternization Policy be adopted as edited.

Second: Krystal Anderson Motion: Carried

Social Media Policy

Adoption of Social Media Policy

Brian Byrn moved

THAT – the Social Media Policy be adopted as presented.

Second: Krystal Anderson Motion: Carried

Meeting Room Policy

This agenda item was tabled.

2011 Budget

The 2011 Operating budget of $6,919,586.00 was presented to the Board.

Mary E. Davis moved

THAT – the 2011 Operating budget of $6,919,586.00 be adopted as presented.

Second: Brian Byrn Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 10/20/2010 Page 3

NEW BUSINESS

Patron Photo Policy

This item was tabled and will be removed from the Agenda.

Long Range Plan

The Long Range Plan process has begun with managers considering service areas that need attention. A draft edition of a Patron Survey was presented

Salary Schedules – 2011

The Director presented the 2011 Salary Schedules for review, reflecting a 2% salary increase and an effective date of January 2, 2011. The Schedules will be presented for adoption at the next regularly scheduled meeting.

Social Media Guidelines

The Social Media Staff Guidelines was presented to the Board. No revisions were requested. The Social Media Committee will present the public guidelines at the next regularly scheduled meeting.

Questions and Information from Board, Staff, and Guests

Mary E. Davis presented a concern about smokers standing outside the Library entrance. The Director reassured her that when the Circulation Department is notified, they will speak with those involved.

ADJOURNMENT

The meeting was adjourned by consensus at 8:00. The next regularly scheduled meeting of the Board of Trustees will be held November 22, 2010, 6:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Krystal Anderson, Acting Secretary

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Board Meeting Minutes – 2010 09

Administrator : October 25, 2010 2:12 pm : Board Minutes

Elkhart Public Library

BOARD OF TRUSTEES’ MEETING

Wednesday, September 22, 2010

6:00 p.m. Executive Session

6:10 p.m. Work Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

MINUTES

EXECUTIVE SESSION

An executive session of the Board of Trustees of the Elkhart Public Library was held on September 22,

2010, in meeting room #406 and called to order at 6:00 p.m. by Janice E. Dean, President. Members of the

Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn,

Renee’ Cocanower, and Mary E. Davis. J. Scott Troeger was unable to attend. Also present were Deborah

Stewart, Interim Director; and Sandra Bevins, Business/HR Manager. The purpose of the meeting was to

discuss the job performance evaluations of individual employees as allowed under IC 5-14-1.5-6.1(b). No

other subject matter was discussed. The Executive Session was adjourned at 6:10 p.m.

WORK SESSION

The Board met in a work session prior to the scheduled Board of Trustees Meeting on September 22, 2010,

to discuss goal setting and planning.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on August 18, 2010, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, Renee’ Cocanower, Mary E. Davis, and J. Scott Troeger. Also present were Deborah Stewart,

Interim Director; and Sandra Bevins, Business/HR Manager. Employees in attendance: Deb Ehret. No

guests were in attendance.

PUBLIC HEARING ON 2011 BUDGET

The public hearing for the 2011 budget was declared open to the public at 7:10 p.m. by Janice E. Dean,

President. The 2011 Operating budget of $6,919,586.00 was presented to the public. There being no

objections from taxpayers, upon motion by Barbara G. Anderson and seconded by Mary E. Davis, the

public hearing on the 2011 budget was declared closed at 7:20.

CONSENT AGENDA

Approval of Consent Agenda

Mary E. Davis moved

THAT – the Consent Agenda be approved as presented.

Second: Renee’ Cocanower Motion: Carried

PRESIDENT’S BUSINESS

Janice E. Dean, President, requested the updated Board By Laws be presented at the next Board Meeting.

Minutes of the Elkhart Public Library Board of Trustees 09/22/2010 Page 2

DIRECTOR’S REPORT

Informational Items

A Cumulative Recovery Report from Unique Management Services was presented. The County Council budget meeting for civil taxing units is scheduled for September 23, 2010. Meetings are scheduled for September 29th and 30th for eligible employees to learn about other insurance options.

Indiana Library Federation Annual Conference

The Indiana Library Federation Annual Conference will be held November 15, 16 and 17, 2010, in Indianapolis.

UNFINISHED BUSINESS

Main Idea/Leedy Cripe Project

With completion of the current contract, Eric Leedy, Leedy Cripe Architects, presented cost estimates of $1,436,284.00 for the renovation of the Main Library.

Short Term Goals

The Friends of the Library has been established. The Policy Committee is reformatting current policies. The Social Media Committee is establishing policy and guidelines. With the short term goals met, the Library will move forward to establish its long term plan.

Nepotism Policy

A nepotism policy was approved with the removal of the following statement from the Policy section:

“and are shown preference only when their qualifications warrant.”

Mary E. Davis moved

THAT – the Library Board accept the Nepotism Policy as edited.

Second: Renee’ Cocanower Motion: Carried

2011 Budget

A public hearing on the budget took place at this Board Meeting (see above). Formal adoption will take place at the regularly scheduled October Board Meeting.

NEW BUSINESS

Annex HVAC Project

Quotes were presented for the replacement of two mechanical units in the Library Annex. Griffen Plumbing and Heating presented the lowest quote for the desired inside units at $109,652.00.

Brian Byrn moved

THAT – the Library authorize Deborah Stewart, Interim Director, to enter into a contract of $109,652.00 with Griffen Plumbing and Heating for replacement of the mechanical units in the Annex. This approval is contingent upon Griffen P&H presenting proof of warranty and liability insurance coverage.

Second: J. Scott Troeger Motion: Carried

Work Away the Fines

Krystal Anderson moved

THAT – the Library rescind its approval of the Work Away the Fines program due to possible Department of Labor conflicts.

Second: Barbara Anderson Motion: Carried

Fraternization Policy

Management Advisory Council presented a Fraternization Policy for review. Revisions were requested by the Board and the policy will be presented again at the next regularly scheduled meeting.

Minutes of the Elkhart Public Library Board of Trustees 09/22/2010 Page 3

Social Media Policy

Management Advisory Council presented a Social Media Policy for review. Revisions were requested by the Board and the policy will be presented again at the next regularly scheduled meeting.

Meeting Room Policy

Management Advisory Council presented a Meeting Room Policy for review. Revisions were requested by the Board and the policy will be presented again at the next regularly scheduled meeting.

Questions and Information from Board, Staff, and Guests

Nothing was presented.

ADJOURNMENT

The meeting was adjourned by consensus at 8:40. The next regularly scheduled meeting of the Board of Trustees will be held October 20, 2010, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

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Board Meeting Minutes – 2010 08

Administrator : September 25, 2010 2:13 pm : Board Minutes

Elkhart Public Library

BOARD OF TRUSTEES’ MEETING

Wednesday, August 18, 2010

6:00 p.m. Executive Session

6:05 p.m. Work Session

7:00 p.m. Board Meeting

Library Annex Meeting Room #406

MINUTES

EXECUTIVE SESSION

An executive session of the Board of Trustees of the Elkhart Public Library was held on August 18, 2010,

in meeting room #406 and called to order at 6:00 p.m. by Janice E. Dean, President. Members of the

Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson, Brian Byrn,

Renee’ Cocanower, and Mary E. Davis. J. Scott Troeger was unable to attend. Also present were Deborah

Stewart, Interim Director; and Sandra Bevins, Business/HR Manager. The purpose of the meeting was to

discuss the job performance evaluations of individual employees as allowed under IC 5-14-1.5-6.1(b). No

other subject matter was discussed. The Executive Session was adjourned at 6:05 p.m.

WORK SESSION

The Board met in a work session prior to the scheduled Board of Trustees Meeting on August 18, 2010, to

discuss goal setting and planning.

BOARD OF TRUSTEES MEETING

The meeting of the Board of Trustees of Elkhart Public Library was held on August 18, 2010, in meeting

room #406 of the Library Annex. Janice E. Dean, President, called the meeting to order at 7:00 p.m.

ROLL & INTRODUCTION OF GUESTS

Members of the Board of Trustees present were Janice E. Dean, Barbara G. Anderson, Krystal Anderson,

Brian Byrn, Renee’ Cocanower, and Mary E. Davis. J. Scott Troeger was unable to attend. Also present

were Deborah Stewart, Interim Director; and Sandra Bevins, Business/HR Manager. Employees in

attendance: Deb Ehret, Tina Emerick, Jeanne Hobik. No guests were attendance.

CONSENT AGENDA

Approval of Consent Agenda

Mary E. Davis moved

THAT – the Consent Agenda be approved with the addition of two items:

NEW BUSINESS: Read Away the fines

NEW BUSINESS: 2010 Holiday Schedule

Second: Barbara Anderson Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 08/18/2010 Page 2

PRESIDENT’S BUSINESS

Janice E. Dean, President , thanked the board committee for their continued efforts at updating the Board By Laws. The Board will be scheduling a Saturday work session in the near future.

DIRECTOR’S REPORT

Informational Items

The “Eye2theWorld” multicultural fair, in which the Library agreed to participate, has been cancelled.

New Director’s Workshop

Deborah Stewart, Interim Director, attended the New Director’s Workshop on August, 4, 2010, at the Indiana State Library.

UNFINISHED BUSINESS

HVAC Project Update

The compressors have been installed and are functioning properly. This project is complete.

Main Idea/Leedy Cripe Project

Eric Leedy presented suggested layouts of the Main Library. The Board gave guidance for moving forward: The Main Library will remain at the current location; a single public entrance will be at Second and High Street; the parking lot will be retained as Library property; the project will be completed in phases as funds are available.

Short Term Goals

The Friends of the Library will be holding a book sale at the Bookmobile Garage on October 9, 2010. Web page and Intranet redesign are in process. Stack signage is the testing phase. A committee has been formed to complete a policy manual. PAC is being made more user-friendly.

Nepotism Policy

A revised version of a nepotism policy was presented to the Board. No action was taken.

Board By-Laws Revisions

A draft of the new Board By-Laws was presented. No action was taken.

2011 Budget

The Board indicated its desires for the 2011 Operating Fund Budget: A maximum of $500.00 to be applied toward employee’s medical insurance premiums; a 2% cost of living increase with no step advancements. The cost of living increase is contingent upon the Library’s budget being approved as presented. As a result of the Library Capital Projects Fund (LCPF) being merged into the Operating Fund for the 2011 budget and the budget reductions experienced in 2010, the Department of Local Government Finance recommended a motion to reduce the LCPF 2010 budget.

Krystal Anderson moved

THAT – the Library Board pass a resolution to reduce the 2010 Library Capital Projects Fund (LCPF) budget by $32,411.00.

Second: Mary Davis Motion: Carried

Minutes of the Elkhart Public Library Board of Trustees 08/18/2010 Page 3

Health Insurance Quotes

Insurance quotes have been received from several companies. As indicated above, the Library will pay a maximum of $500.00 toward the employee’s health insurance premium. The Library’s health insurance contract will be renewed with Anthem. The Library’s dental insurance contract with Health Resources, Inc. will be renewed with no increase to the premium rates. The Library’s vision insurance contract with Vision Service Plan will be renewed with no increase to premium rates. Each of these plans has an effective date of September 1, 2010.

NEW BUSINESS

Code of Conduct Policy

A revised version of the Code of Conduct Policy was presented to the Board.

Mary Davis moved

THAT – the Library approve the revisions to the Code of Conduct Policy as presented.

Second: Renee’ Cocanower Motion: Carried

Read Away the Fines

Barbara Anderson moved

THAT – the Library extend the Read Away the Fines until December 31, 2010.

Second: Krystal Anderson Motion: Carried

2010 Holiday Schedule

Brian Byrn moved

THAT – the Library revise the 2010 Holiday Schedule to close the Library on January 2, 2011. Staff will not be paid for this closed day.

Second: Renee’ Cocanower Motion: Carried

Questions and Information from Board, Staff, and Guests

Tina Emerick informed the Board of a $2,000.00 grant received from Target for the “1000 Books Before Kindergarten” program. Staff in attendance expressed their appreciation for the Library’s contribution to insurance premiums.

ADJOURNMENT

The meeting was adjourned by consensus at 8:30. The next regularly scheduled meeting of the Board of Trustees will be held September 22, 2010, 7:00 p.m., in meeting room #406 in the Elkhart Public Library Annex.

__________________________

Renee’ Cocanower, Secretary

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ELKHART PUBLIC LIBRARY
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