Board Agenda

Board Meeting Agenda 2017 06

Administrator : June 16, 2017 11:45 am : Board Agenda

BOARD MEETING

  1. ROLL AND INTRODUCTION OF GUESTS
  2. CONSENT AGENDA
  3. Adopt Agenda
  4. Minutes of the Last Meeting
  5. Business Manager’s Report and Finances
    1. Financial Reports – May 2017
    2. Claims-to-be-paid –May/June 2017
    3. Projected Summary of Cash –June/July 2017
    4. Cash Flow & Investment Recommendation – July 2017
  6. Personnel Changes Report

 

  1. PRESIDENT’S BUSINESS
    1. [EPL Board member reappointment: Jennifer Nielsen]
    2. EPL Board member appointment: James Rieckhoff
    3. Board Officer Nominations and Elections
    4. Board packet distribution timing

 

  1. DIRECTOR’S REPORT
  2. Department Report – Allison McLean, Young People’s Services

 

  1. UNFINISHED BUSINESS
    1. PTO Policy Revision (second reading)

 

  1. NEW BUSINESS
    1. New Media Specialist Marketing Specialist Job Description
    2. Treasurer’s Bond

 

 

  1. Questions and Information from Board, Staff, and Guests

 

 

NEXT SCHEDULED BOARD MEETING:  July 18, 2017 at 5:30 p.m. at the Main Library.

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Board Meeting Agenda 2016 12

Administrator : May 18, 2017 4:36 pm : Board Agenda

BOARD MEETING

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report
5. Statistical reports

C. PRESIDENT’S BUSINESS
1. Appointment of Interim Secretary January – March 2017
2. Board gift for Library staff

D. DIRECTOR’S REPORT
1. Informational Items
a.) Seward Johnson exhibition
b.) Medical insurance premium contributions 2017
2. Department Report – Maureen Meagher, Pierre Moran Branch Supervisor

E. UNFINISHED BUSINESS
1. Revision to Organization-Wide Expectations contained in all job descriptions (second reading)
2. Meeting Room Policy revision (second reading)

F. NEW BUSINESS
1. PTO Policy Review
a.) Part 1 revisions (first reading)
b.) Board member to replace Mary Davis on PTO Review Task Force beginning January 2017
2. Exhibits, Displays, and Public Tables Policy (first reading)
3. 2017 Board Meeting Schedule
4. 2017 Holiday Closing Schedule
5. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: January 17, 2017 at 5:30 p.m. at the Main Library.

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Board Meeting Agenda 2016 11

Administrator : May 18, 2017 4:35 pm : Board Agenda

BOARD MEETING

A. ROLL AND INTRODUCTION OF GUESTS

B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report
5. Statistical reports

C. PRESIDENT’S BUSINESS
1. Board gift for staff

D. DIRECTOR’S REPORT
1. Informational Items
a.) PTO Review Task Force Update – Erin Brousseau, Human Resources Generalist
b.) Project Outcomes Report – Assistant Director of Public Services Sheila Urwiler
2. Department Report – Sue Lantz, Dunlap Branch Supervisor

E. UNFINISHED BUSINESS

F. NEW BUSINESS
1. Revision to Organization-Wide Expectations contained in all job descriptions (first reading)
2. Library Card Policy revision (first reading)
3. Meeting Room Policy revision (first reading)
4. 2017 Wage Increase
5. December holiday gathering for Staff, Board, and Friends of EPL
6. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: December 20, 2016 at 5:30 p.m. at the Pierre Moran Branch, 2400 Benham Avenue.

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Board Meeting Agenda 2016 10

Administrator : May 18, 2017 4:35 pm : Board Agenda

BUDGET ADOPTION AGENDA

A. ROLL AND INTRODUCTION OF GUESTS
B. ADOPTION OF THE 2017 BUDGET
C. ADJOURNMENT

BOARD MEETING
A. ROLL AND INTRODUCTION OF GUESTS
B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report
5. Statistical reports

C. PRESIDENT’S BUSINESS

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Mary Beth Schlabach, Reference

E. UNFINISHED BUSINESS
1. Marketing & Public Relations Manager Job Description– salary grade change

F. NEW BUSINESS
1. Internet Access Policy revision (first reading)
2. Internal Controls training
3. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: November 15, 2016 at 5:30 p.m. at the Dunlap Branch, 58485 County Road 13.

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Board Meeting Agenda 2016 09

Administrator : May 18, 2017 4:34 pm : Board Agenda

PUBLIC HEARING

A. ROLL AND INTRODUCTION OF GUESTS
B. PUBLIC HEARING ON THE 2017 BUDGET
C. ADJOURNMENT

BOARD MEETING
A. ROLL AND INTRODUCTION OF GUESTS
B. CONSENT AGENDA
1. Adopt Agenda
2. Minutes of the Last Meeting
3. Business Manager’s Report and Finances
a.) Financial Reports
b.) Claims-to-be-paid
c.) Projected Summary of Cash and Investments
4. Personnel Changes Report
5. Circulation and Activity Reports

C. PRESIDENT’S BUSINESS
1. Director Performance Evaluation

D. DIRECTOR’S REPORT
1. Informational Items
2. Department Report – Rachel Rice, Outreach

E. UNFINISHED BUSINESS
1. Marketing and Public Relations Manager Job Description
2. Management Advisory Council Policy

F. NEW BUSINESS
1. Overtime Policy
2. 1782 Notice Response Resolution
3. Petty Cash Control Policy Revision
4. Questions and Information from Board, Staff, and Guests

NEXT SCHEDULED BOARD MEETING: October 18, 2016 at 5:30 p.m. at Main Library.

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ELKHART PUBLIC LIBRARY
300 SOUTH SECOND STREET
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(574) 522-5669
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